Information to be published |
How the information can be obtained |
Cost |
Class1 - Who we are and what we do
(Organisational information, structures, locations and contacts)
This will be current information only
N.B. Councils should already be publishing as much information as possible about how they can be contacted. |
(hard copy and/or website) |
|
Who's who on the Council |
Website
Hard copy |
Free
10p per sheet |
Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and email address (if used)) |
Website
Hard copy |
Free
10p per sheet |
Location of main Council office and contact details |
Website
Hard copy |
Free
10p per sheet |
Staffing structure |
Hard copy |
Free |
Class 2 – What we spend and how we spend it
(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)
Current and previous financial year as a minimum |
(hard copy and/or website) |
|
Annual return form and report by auditor |
Hard copy |
10p per sheet |
Finalised budget |
Hard copy |
10p per sheet |
Precept |
Hard copy |
10p per sheet |
Borrowing Approval letter |
Not applicable |
|
Financial Standing Orders and Regulations |
Hard copy |
10p per sheet |
Grants given and received |
Hard copy |
10p per sheet |
List of current contracts awarded and value of contract |
Hard copy |
10p per sheet |
Members' allowances and expenses |
Hard copy |
10p per sheet |
|
|
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Class 3 – What our priorities are and how we are doing
(Strategies and plans, performance indicators, audits, inspections and reviews)
|
(hard copy or website) |
|
Annual Report to Parish or Community Meeting (current and previous year as a minimum) |
Hard copy of Chairman's and Clerk's report |
10p per sheet |
Parish Plan |
Website |
Free |
Quality status |
Not applicable |
|
Local charters drawn up in accordance with DCLG guidelines |
Not applicable |
|
Class 4 – How we make decisions
(Decision making processes and records of decisions)
Current and previous council year as a minimum |
(hard copy or website) |
|
Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings) |
Website/Village Notice Boards for inspection
Hard copy |
Free
10p per sheet |
Agendas of meetings (as above) |
Hard copy at meeting
|
Free
|
Minutes of meetings (as above) – nb this will exclude information that is properly regarded as private to the meeting. |
Website/Cropredy Crier
Hard copy of minutes of the previous meeting at monthly council meeting |
Free
Free |
Reports presented to council meetings - nb this will exclude information that is properly regarded as private to the meeting. |
Hard Copy |
10p per sheet |
Responses to consultation papers |
Hard Copy |
10p per sheet |
Responses to planning applications |
Website –responses are documented in planning minutes
Hard Copy |
Free
10p per sheet |
Bye-laws |
Not Applicable |
|
Class 5 – Our policies and procedures
(Current written protocols, policies and procedures for delivering our services and responsibilities)
Current information only |
(hard copy or website) |
|
Policies and procedures for the conduct of council business:
Procedural standing orders
Committee and sub-committee terms of reference
Delegated authority in respect of officers
Code of Conduct
Policy statements (Grants policy etc.) |
Hard copy
Hard copy |
10p per sheet
10p per sheet |
Policies and procedures for the provision of services and about the employment of staff:
Internal policies relating to the delivery of services
Equality and diversity policy
Health and safety policy
Recruitment policies (including current vacancies)
Policies and procedures for handling requests for information
Complaints procedures (including those covering requests for information and operating the publication scheme) |
Website
Hard copy |
Free
10p per sheet |
Information security policy |
Not available at this time- policy to be drafted for approval |
|
Records management policies (records retention, destruction and archive) |
Not available at this time- policy to be drafted for approval |
|
Data protection policies |
Not applicable |
|
Schedule of charges (for the publication of information) |
Website
Hard copy |
Free
10p per sheet |
Class 6 – Lists and Registers
Currently maintained lists and registers only
|
(hard copy or website; some information may only be available by inspection) |
|
Any publicly available register or list ( if any are held this should be publicised; in most circumstances existing access provisions will suffice ) |
Website
Hard copy |
Free
10p per sheet |
Assets Register |
Hard Copy |
10p per sheet |
Disclosure log ( indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils) |
Not applicable |
|
Register of members' interests |
Hard Copy |
10p per sheet |
Register of gifts and hospitality |
Hard Copy |
10p per sheet |
Class 7 – The services we offer
(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)
Current information only
|
(hard copy or website; some information may only be available by inspection) |
|
Allotments |
Hard copy |
10p per sheet |
Community centres and village halls |
Not applicable – refer to VH committee |
|
Parks, playing fields and recreational facilities |
Summary available on Website/Village Notice Boards for inspection
Hard copy
Inspection of files as agreed with the Clerk |
Free
10p per sheet
Free |
Seating, litter bins, clocks , memorials and lighting |
Website/Village Notice Boards for inspection
Hard copy
Inspection of files as agreed with the Clerk |
Free
10p per sheet
Free |
Bus shelters |
Website/Village Notice Boards for inspection
Hard copy
Inspection of files as agreed with the Clerk |
Free
10p per sheet
Free |
Burial Grounds and closed churchyards |
Noticeboard at cemetery, for information re church-yard apply to PCC |
Free |
Markets |
Not applicable |
|
Public conveniences |
Not applicable |
|
Agency agreements (Grass cutting agreement with Oxfordshire County Council only) |
Hard Copy |
10p per sheet |
A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees) |
Hard copy |
10p per sheet |
|
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|
Additional Information
This will provide Councils with the opportunity to publish information that is not itemised in the lists above |
|
|
Summary of Services in section 7 above in the village and appropriate contact names and telephone numbers |
Website/Village Notice Boards for inspection
Hard copy |
Free
10p per sheet |
All requests for hard copies should be made by email or in writing to the Clerk to the Council:
This describes how the charges have been arrived at and should be published as part of the guide.
* the actual cost incurred by the public authority including third party charges and clerk's time.